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Mobile Devices

Small Business Technology Trends for the Next 12 Months

Small Business Technology Trends for the Next 12 Months

If you run a small business, now is the right time to assess your technology needs. Forward-thinking small business owners know they need to stay on top of new technologies to stay competitive. We will look at 3 technologies that are making there way into the small bussness – employee-owned mobile devices, cloud storage and big data marketing – and explore how they can have an impact on your business in over the next year.

Instead of conceptualizing IT as an independent business necessity, more executives will begin to see the value of using IT as an integrated, strategic business driver. Leadership will ask more thoughtful questions about their IT function: What are we doing? Why are we doing it? What is working? Why? What is not? Why? As the IT industry continues to mature and evolve, this business segment will join operations, human resources, sales, marketing, finance and administration as a core business function.

Remote desktop is, by default, not HIPAA compliant

With today's workload, long hours, and pressure to get more done in less time, remote access to your work computer can be a life saver. The remote access we will be discussing in this article is accessing your work desktop, files, printers, and applications. There are a number of options, some are better than others.

HIPAA says the following about remote access:

Any access from the Internet or a remote location must be encrypted. This means healthcare information going across the Internet cannot be read until it reaches the authenticated user on the other end where is it decrypted.
Passwords should be stored in a central, manageable location like a managed firewall or windows server.
Remote access is tracked and attempts to connect are also logged.
Login and Password are sent as encrypted data.
Unlimited attempts to guess or crack a password are stopped by the VPN device.

There are a number of solutions that are HIPAA compliant out of the box. If you use logmein for your remote access you can stop reading, logmein achieves all of the above. VNC and TeamViewer can be configured to be HIPAA compliant with some changes to there default installation. 

But what about multiple office access, and the convenience of the Microsoft solution Remote Desktop Protocol (RDP)? Citrix is an "upgraded" fuller featured version of remote desktop and does not need VPN or the overhead of RDP.

RDP between offices or from home to the office by itself is NOT HIPAA compliant, it fails on 1, 4, and 5 above. However, it can be HIPAA compliant, PCI compliant, and accepted as Standard Business Security if you use RDP across a virtual private network (VPN).

So how can a healthcare facility allow remote access without violating HIPAA, PCI, and other security standards?

We recommend installing a firewall, in particular a Sonicwall Firewall. The Sonicwall line of firewalls come with an SSL VPN, which is a secure way to create an encrypted connection to your office network before initiating a remote desktop connection. Sonicwalls are affordable for almost any business starting at about $800.00. We also offer Basic Sonicwall monitoring that stores logs offsite, sends reports, and sends alerts for threats.

Sonicwall’s SSL VPN feature provides easy access to work on data from any Internet enabled Windows PC by downloading a small SSL VPN client. For Physicians who need to access sensitive data from multiple locations in a hurry this product fits the bill perfectly.

If your practice is at risk, please contact us. We offer a free initial consultation and can offer a total HIPAA compliance package.

Are your mobile devices HIPAA compliant?

Are your mobile devices HIPAA compliant?

Mobile device use is becoming more commonplace in health care. With the increased use of mobile devices comes increased opportunity for HIPAA compliance issues. In the recently launched initiative, Mobile Devices: Know the RISKS. Take the STEPS. PROTECT and SECURE Health Information, provide tips on ways to safeguard protected health information (PHI) when using mobile devices such as laptops, tablets and smart phones.